REQUEST FOR QUOTATION RFQ Nº UNFPA/THA/RFQ/18/003

REQUEST FOR QUOTATION

RFQ Nº UNFPA/THA/RFQ/18/003

Provision of services to produce visibility materials and manage UNFPA Thailand exhibitions

UNFPA requires the provision of services to produce visibility materials and manage UNFPA Thailand exhibitions, as it is required on the attached Terms of Reference (Annex II)

This Request for Quotation is open to all legally-constituted companies that can provide the requested services and have legal capacity to deliver in the country, or through an authorized representative.

Content of quotations

Quotations should be submitted in a single e-mail whenever possible, depending on file size. Quotations must contain:

1. Technical proposal, in response to the requirements outlined in the service requirements / TORs. Technical proposal shall include following documentation:

• Proven record in organizing events for well-known international organizations working for social development or international relations and business matching
• Clear and concise action plan in organizing events
• Proven record to guarantee minimum media coverage on the content of the event on well-known media—printed, broadcast and online
• Company profile with multi-sectoral network and proven capacity to deliver the services in both English and Thai.
• Service providers are requested to provide the company profile, portfolio of the previous work in producing corporate videos, clear and concise concept paper, work plan and fees.

2. Price quotation (see Annex III), to be submitted strictly in accordance with the price quotation form.  Price quotation shall be attached by details break-down costs. 

Both parts of the quotation must be signed by the bidding company’s relevant authority and submitted in PDF format.

Instructions for submission

Proposals should be prepared based on the guidelines set forth in Section IV above, along with a properly filled out and signed price quotation form, are to be sent by e-mail to the contact person indicated below no later than : Thursday, 11 October 2018 at 16.00 hrs, Bangkok time.

Please note the following guidelines for electronic submissions:

• The following reference must be included in the email subject line: RFQ Nº UNFPA/THA/RFQ/18/003 – UNFPA Thailand exhibitions. Proposals that do not contain the correct email subject line may be overlooked by the procurement officer and therefore not considered.
• The total e-mail size may not exceed 20 MB (including e-mail body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately before the deadline.  

Questions

Questions or requests for further clarifications should be submitted in writing to the contact person below:

The deadline for submission of questions is Thursday, 4 October 2018 at 16.00 hrs, Bangkok time. Questions will be answered in writing and shared with all parties as soon as possible after this deadline.